How to Get Your Canada Study Visa Approved After a Refusal

The feeling of a rejection letter after the rigours of applying for a student visa is killing. However, study permit refusal is not a death sentence, you can always turn the tide in your favour.

You can get your application after refusal either by appealing or re-application. It may be a daunting process but it is achievable.

In this guide, you’ll learn how to get your Canada study visa approved after a refusal. Also, you’ll be cleared on unsuspecting reasons for student visa application refusals so that you can avoid it next time.

How to Get Your Canada Study Visa Approved After a Refusal

Getting a Canada study visa approved after a refusal can be difficult but it is achievable.

Difficult because you must satisfy the Immigration, Refugees and Citizenship Canada(IRCC) standard for your application to get approved; achievable in the sense that it’s a straightforward process with clear point requirements.

For such requirements, first is that you need the Global Case Management System (GCMS) notes. The GCMS is a software used by the Canadian government to track and analyze applications to Canada for foreigners.

Will elaborate More on how to order the GCMS notes in the following subheads. You must get this document because the GCMS notes carry your application status and the officer’s note with details of why your application was refused so that you can decide whether to appeal the visa application rejection or reapply with updates.

Write an Appeal for a Student Application Letter of Refusal

Appealing a refusal return requires that you meet an appeal lawyer or legal service provider to defend that your student visa application letter meets the IRCC standard and doesn’t deserve rejection.

Know that there’s no legal provision by Canadian law that you can appeal a student visa application after refusal by the IRCC.

However, you’re permitted to file for an appeal if you’re sure that the IRCC did not adhere to the right process of evaluating your visa application letter or you feel that their decision was error-driven due to a mistake by an officer.

Keep in mind that the IRCC has the power to refuse your application if your visa application does not meet the R10 completeness checklist, a protocol where the officers at IRCC confirm if your application has the required documents at the time the application is received. Note that you may not be able to bend the will of the IRCC to approve your study request by an appeal court.

Therefore, appealing your refusal letter, make sure you have everything in place. This involves essential documents and details plus additional documents to back up your claim.

How to Appeal the Student Visa Application Refusal

Like earlier, appealing means you’re only trying to prove that an error report was given on your letter and that it should be re-evaluated. At this point you need help. But wouldn’t it be better to save yourself the trouble and re-apply?

Re-apply for Student Visa with Updates

If your study permit application letter was rejected (for any reason at all), you have the right to reapply countless times making necessary changes where it’s required.

To do this effectively, you need to order GCMS notes to boost your chances of acceptance. The GCMS serves as a pointer to why the previous application was rejected and as a checklist for possible adjustments for positive results.

Do not reapply yourself because you may be blinded to reasons why the previous submission was declined such as errors in your Statement of Purpose (SOP), inability to explain your relationship with a sponsor, if you are sponsored, you didn’t defend the source of fund either from you or from a sponsor and other issues which we’ll be treating in this article. These are a few details to pay attention to on the GCMS that may save you another failure.

A re-application without updates will result in a familiar writing pattern recognised by the schedule-tight officers at IRCC. Chances are they won’t look at your similar submit twice and you might be writing for the trash.

Although there is no law against you reapplying yourself, for a new feel and updated re-application, hiring an expert in the field is the best chance you have got to get your study visa application letter on track.

Whether you want to reapply yourself or hire an expert, make sure you’re doing so with the GCMS notes handy.

How To Order GCMS Notes

Ordering the GCMS notes is crucial to the success of your re-application because a refusal letter does not state in detail the reasons for your visa application rejection this is where the GCMS notes come into play.

Before, you must order the GCMS notes within Canada, meaning a citizen or permanent resident must apply on your behalf but now, you can conveniently order the GCMS notes from anywhere in the world either through the Access to Information and Privacy (ATIP) Online Request or by mail through official IRCC channels

Once again you can do this yourself or preferably, hire an authorized representative.

How to Request for your GCMS Notes from ATIP

Here are step-by-step methods on how to request the GCMS notes from atip online request:

  • Visit the atip website, or type atip on your browser and click on the first result on SERP.
  • Navigate downwards, check the terms and conditions box and click continue.
  • A requester information page with the field that must be filled will load
  • Under “Select the Department where you would like to submit an Access to Information or Privacy request” choose “Canada Border Services Agency”
  • Scroll to the next field and select the “foreign national outside Canada” option.
  • Fill out the compulsory 15 fields, and give out accurate Information here.
  • The first field after the 15th states “Are you requesting information on your behalf?” kindly select “No.”
  • Select an electronic copy in the field that requires how you would like to get your copy.
  • Click continue and fill up the necessary fields, then click on request information.

Note: this procedure is for foreigners outside Canada. Ensure you give only accurate information where necessary. You’ll receive a confirmation mail after you submit your request. The reply at this moment is almost instant.

PS: you’ll be charged a fee of CAD 5 whether an application is online or by mail.

IRCC Approved Channels for the GCMS Notes Request

Depending on your type of application, here are some IRCC-approved channels for the GCMS notes request:

#1. Access to Information and Privacy (ATIP) Request

The ATIP online request is a go-to channel for whether you’re requesting the GCMS notes within or outside Canada. Locate the right agency that fits your type of application and you’re good to go. The atip is located in the IRCC website at

#2. Immigration Consultant or Lawyer

Immigrant consultants or lawyers are authorized to request GCMS notes on your behalf. They often have established channels for making such requests. You can find immigration consultants and lawyers that are affiliated with Canadian immigration over the web depending on your country of residency.

#3. Member of Parliament (MP)

You can also contact your elected member of Parliament office for assistance with the GCMS notes. This is an authorized channel, they can also guide you on what to do next to be successful in your immigration to Canada.

#4. Provincial Nominee Program (PNP) Office

If you’re applying through the Provincial Nominee Program(PNP), you also have access to apply through this route. The PNP office might be able to assist you in requesting the GCMS notes.

The GCMS notes are a vital tool to a successful Canada visa application regardless. This is so because the GCMS notes won’t only enable accurate decision-making but will take out some unnoticed errors in your student visa application letter.

Reasons for Your Student Visa Application Letter Rejection

Over the years the GCMS notes have updated the following to be common errors in why students’ visa applications were declined by IRCC:

  • Error in Statement of Purpose(SOP)
  • Inability to Prove Relationship to Sponsor
  • Suspicious Source of Funds
  • Criminality

#1. Error in Statement of Purpose(SOP)

Your SOP is your only chance to convince the IRCC officers about the importance of your immigrating to Canada as a student. It should show the impact it’ll have on you, on the Canadian economy and your home country. Failure to shoot your shots will turn a weak SOP therefore, rejection is inevitable.

The solution to this kind of problem is to get an expert SOP, do not write it yourself, trust me you may not see anything wrong with it until you bag tons of rejection. For a convincing SOP letter, scholarship errands deliver top-notch.

#2. Inability to Prove Relationship of Sponsor

This has been an alarming issue over the years where many students are unable to prove their relationship with their sponsor.

It’s not enough to write that the sponsor is your uncle, you have to prove that he’s your uncle. This is done by providing valid documents and instances. If you don’t know how to go about this, kindly seek professional help.

#3. Suspicious Sources of Funds

Your study visa application letter will be rejected when you give the IRCC office a reason to believe that your source of funds is questionable. You should state clearly and concisely how you make your money and how you’ll raise funds while in Canada. that’s if you self-sponsored. If your source of funds is in business, clearly provide documents and evidence such as bank statements to show income from the business.

#4. Criminality

If you’ve been guilty of criminal behaviour in your home country then you apply to study in Canada without clear proof that your criminal record is wiped, you may never have the chance of seeing Canada. Go get a clean record of your name before reapplying.

This should not be a difficult case, kindly see how to clear a criminal record in your home country or visit the police station for guidance. However, keep in mind that you may pass through thorough evaluation and rehabilitation to be cleared.

Other Reasons for Student visa application letter may include:

  • Didn’t show readiness to leave Canada after Studies
  • Misalignment in Choice of Studies
  • No Letter of Acceptance for a Designated Learning Institution
  • Missing Documents


#1. How long does it take to process a re-application?

After reapplication, it takes 20 days to process and get back to you. However, the IRCC is bound to reply within 30 days meaning in any way, you’ll get a reply.

#2. Can I re-apply for the student visa without ordering GCMS notes?

Yes, you can re-apply without GCMS notes but expect more rejection because you will keep making similar mistakes to IRCC officers.

#3. How can I get my student visa application letter approved after refusal?

Order GCMS notes, Re-apply with updates to the previous letter, and do not re-apply yourself. Seek professional help.


Student Visa application refusal is not a dead end, it simply means you are not getting something right. It is a call to get it right.

It may be a waste of time to appeal because there is no legal provision for you to appeal a temporary resident visa rejection from IRCC. They have the power to refuse your visa application at any time.

However, you are permitted to call for review if you are sure that your application meets the R10 completion checklist. Else, reapplication is what you should be doing.

The first step is to order GCMS notes and then meet a professional to help you reapply. For SOP issues kindly seek expert experience. Good luck.


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